|Location:||Peel Office (located in Mississauga)|
|Start Date:||August 2010
|Minimum Start Salary:||$17,047 per annum ($42,617 per annum pro-rated to 40%)
Permanent, Part-time; 14 hours per week
Perform general administrative functions for the Regional office. Assist the managers in operation of departments through administrative and secretarial support for all programs.
• Provide confidential and general secretarial support to the managers and other staff when required e.g. attendance records, incident reports, etc.
• Initiate and respond to general correspondence e.g. mail, email, phone, etc.
• Provide regular phone coverage and back-up coverage to the administrative staff as required e.g. breaks, lunch, meetings, workshops, illness, vacation and vacancies, etc.
• Provide clerical and administrative support to all departments and programs
• Maintain confidential office files
• Provide special assistance for clients as required e.g. ADP forms, etc.
• Act as a resource for staff in relation to general inquiries regarding CHS policies and procedures
• Attend internal and external committees as required
• Act as a resource and provide information about other client services as required
• Other duties as assigned
• Responsible for administration (including monitoring, review and revision of forms) in relation to staff records and office systems
• Responsible for ordering and maintaining inventory and office supplies as per protocols
• Responsible for purchase and preparation of postage as per protocols
• Act as appropriate back up for administrative staff in their absence
• Provide clerical and administrative support to the Audiology department
• Take minutes at regional staff meetings and admin meetings on a rotating basis
• Other duties as assigned
• Provide immediate information for general public inquiries
• Provide assistance in community events and special projects for funding support e.g. May month, United Way Campaigns, etc.
• Assist managers in collation of materials for budget preparation
• Maintain overview of office expenditures and track specific expenses as directed
• Maintain service contracts in consultation with managers
• Maintain and prepare information for Financial Services including invoices, cheque requisitions, deposits and special billings, e.g. Audiology and CDP program
• Assist managers in general office coordination and accounting procedures
• Maintain petty cash and provide related records
• Maintain accurate financial records and statistics through ongoing data entry
• Responsible for bank deposits and transactions as required as per protocols
• Arrange for volunteer coordination per ongoing staffing needs for office and/or displays and booths at external events and locations.
• Utilize volunteer base to balance workflow for various office and clerical projects as required
• Attend internal staff meetings
• Attend and participate in workshops/seminars/continuing education courses related to position
• Keep up-to-date on issues and information related to position and agency
• Acquire and maintain the ASL proficiency requirement for the position (Intermediate-Plus)
LINE OF RESPONSIBILITY:
Regional Program Manager, Peel
• Graduate of a Community College program in Administrative Studies, Secretarial, or equivalent
• 2-3 years administrative experience related to social services background
• Experience working with off-site managers
• Experienced in scheduling, and coordination of projects/events/resources
• Proficiency in MS Office Suite, Internet, database
• Basic accounting skills and experience in A/R and A/P processing
• Ability to prioritize, multi-task and adjust to shifting priorities
• Able to work under pressure and meet deadlines
• Excellent attention to detail
• Excellent organizational skills and ability to work independently
• Excellent communication skills; ability to maintain confidentiality and show tact
• Excellent information coordination skills
• Proficiency in American Sign Language (ASL) skills or willingness to learn
• Knowledge of and experience in the field of hearing loss or Deaf Culture an asset
• Demonstrated sensitivity to working in a culturally diverse environment
• Willingness to work evenings and weekends as required; occasional local and out of town travel e.g. venues, events, training, etc.
July 20, 2010 (Internal)*
|SEND RESUME TO:||Subject:
Competition # 2010-049
The Canadian Hearing Society
|Please email your resume as a MS Word attachment or paste the resume into the body of the email. Remember to put the competition number in the subject line. Thank you for your application.|
HIRING PROCESS FOR CULTURALLY DEAF, ORAL DEAF,
DEAFENED, AND HARD OF HEARING APPLICANTS
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